Built for Practice Leaders
Run your clinic on the same system
that runs your billing
Your EMR, billing workflow, and reporting all live in one connected system - eliminating handoffs, reducing errors, and creating one source of truth from documentation to deposit.
Trusted by Hundreds of Physical, Occupational and Speech Therapy Clinics
8 Locations
11 Therapists
18 Therapists
3 Locations
4 Locations
6 Therapists
5 Therapists
How it works
From documentation to deposit, in one system
Four reasons practice leaders consolidate onto StrataEMR instead of stitching together an EMR, a billing service, and a clearinghouse.
Step 1
One platform, one source of truth
Documentation, scheduling, billing, payments, reporting, and patient engagement live in the same system. Your billing team and your StrataPT account team are working in the same record your clinicians are working in. No exports. No reconciliation between systems.
- Billing team works inside the EMR - not in a separate tool
- No exports, no reconciliation between documentation and billing
- One set of patient balance data across clinical and financial teams
Step 2
Compliance controls built into the workflow
Documents will not complete without an active policy on the date of service, completed benefit verification, authorization on file when required, and a referring provider with NPI for Medicare patients. Compliance is a property of the workflow, not a manual review process.
- Active policy on the date of service
- Completed benefit verification
- Authorization on file when required
- Referring provider with NPI for Medicare
Step 3
Permission tiers that match how a clinic actually operates
Five levels from Front Desk to Business Owner, additive in scope. Restrictive modifiers narrow access for specific staff without changing their tier. Built for practices where access varies by role and tenure.
- Five permission tiers: Front Desk through Business Owner
- Restrictive modifiers narrow access without changing tier
- Staff Type controls discipline-based documentation access
Step 4
Reporting tied to outcomes you actually run on
Practice Metrics covers schedule performance, visit totals, staff productivity, payer mix, average reimbursement by payer and CPT code, accounts receivable, charge losses, and patient balances.
- Average Reimbursement by Payer - the report for payer renegotiations
- Schedule Analytics - flags under-scheduled patients against Plan of Care
- Charge Losses - income lost due to failed authorizations, isolated for review
Real outcomes
What practice leaders say
"I wish we'd found StrataPT years ago. Because we're saving money and it's easier to train staff, StrataPT will allow me to grow my clinics even faster."
"Before StrataPT, every aspect of our billing was done manually — Now, everything is handled on autopilot. I don't have to submit bills or follow up on claim denials, but can still trust it's getting done right."
Built to run the practice
The reports, controls, and visibility you actually need
Practice Metrics, role-based access, billing transparency, and credentialing — all in one system.
Practice Metrics reporting hub
Schedule and Operations, Financial and Billing, Staff and Productivity, Patient Management. Every report references the date convention it uses.
Average Reimbursement by Payer and CPT
Built from historical paid-in-full visits. Excludes pending balances and flat-rate payers. The report your payer rep does not have.
Schedule Analytics
Target visits per week from the Plan of Care, scheduled, completed, cancelled, and no-show counts per patient. Under-scheduled patients flagged in red.
Accounts Receivable
Outstanding balances by insurance with click-through to the Clarity Panel where denials, rejections, follow-up, appeals, and pending efforts are noted.
User permissions
Five-tier permission model plus restrictive modifiers. Staff Type controls discipline-based documentation access. Two-factor authentication per staff.
Template governance
Templates, sections, fragments, and selections managed from the Templates Library by Therapy Director or above. Required selections enforced at template level.
Direct messaging with StrataPT
Routed threads for billing, customer success, and technical issues. Admin-only and Business Owner-only message tiers.
Multi-facility support
Per-facility scheduling, reporting, and access scoping. View Only Own Facilities modifier for staff working a single location.
Full capability set
One platform. Built for therapy.
Everything below is included with StrataEMR. No per-user fees. No per-feature add-ons.
Reporting
- · Schedule Analytics
- · Staff Productivity
- · Visit Totals
- · Payer Analysis
- · Charge Detail
- · Pending Charges
- · Patient Balance
- · Accounts Receivable
- · Average Reimbursement per Payer
- · Charge Losses
- · Referring Provider
- · Patient Discharge
- · StrataPT Invoices
Permissions
- · Front Desk
- · Clinical Staff
- · Therapy Director
- · Practice Administrator
- · Business Owner
- · Prevent Document With Billable Charges Completion
- · Limit Messaging Access
- · Limit Financial Features
- · View Only Own Facilities
- · View Only Own Schedule
Compliance and audit
- · Completion blocks for policy, benefits, auth, referring provider
- · Required selections
- · Staff Type Required on templates
- · Document amendment history with reason
- · Two-Factor Authentication
- · Inactive staff status preserves history
Billing integration
- · Billing team works inside the EMR
- · Clarity Panel for per-patient denials and appeals
- · Pending Charges visibility before claims submit
- · Credentialing holds per payer
Patient revenue
- · Recommended Amount to Collect from benefits
- · Authorize.net online payments
- · Balance alerts and patient statements
- · Patient portal with balance and payment history
Practice configuration
- · Multi-facility
- · Schedule templates
- · Appointment types
- · Referral sources
- · Credit card processing
- · Point of sale
- · Emergency notifications
- · Organization settings
FAQ
Common questions from practice leaders
Stop running the practice across three tools and a spreadsheet
See how StrataEMR gives practice owners one source of truth from documentation to deposit.